Do you ever look at the clock during your workday, realize that it’s already near the end of your scheduled workday and you wonder, “Where did all of the time go? How can it be so late already?” Each action you make in your workday takes up time and effort. Every little task uses up time that adds up and before you know it, the workday is over and you still did not complete all the tasks you were planning.The simple task of writing an email to each person reviewing a art proof can take up valuable mental focus and time. This mental focus and time of constructing an email, while it is only a few minutes, it’s a distraction away from another task. Studies show that distractions from other projects cause lower performance and leaves less brain power. But, if you can remain focused on one task, you are more productive and save time. In shopVOX, we give you the option to prepare email templates that you can send along to your customers. When you use these mail templates, you can save brain power because you do not have to think about what to say, how to say it, nor if your grammar and spelling are correct. This mental focus is now available for other tasks making you more productive.One of the email templates that we suggest you create is the Art Proof Email Template. This is a template that you can send to everyone that you are sending art proofs too. Here is a sample template that I created for you to review:
Here are some tips for creating your email templates in shopVOX:
To set up your art proof email template, simple go to your POS Settings. Then click Emailed Document Templates. The click New Template on the right. (See the image above.) Then, use the tips provided in this article. Using email templates allow you to keep your mind focused on other tasks. There is no need to think about your wording nor worry about mistakes when you prepare a template to send out to your customers.