Stop Overbooking Your Machines at Your Sign and Print Shop!

November 29th, 2016

How many times have you promised a customer that a project can be completed by the end of the day, only to discover that the machines you need to use are booked for much of the day? It can be very frustrating to think that you are able to use your printer, heat press, or plotter during the day and to find out that other projects are already waiting in line to use them. This is one of several reasons why it is vital to find a way to manage your machines better and to stop overbooking them. As a shopVOX user, we know you love to quote your jobs using your software, as well as to manage your machine managementprojects. But, did you know that you can also manage your resources, which includes your machines, equipment and employees? Well, you can and it's quite simple. 

  1. Add your machine to your shopVOX account. When you do, you can schedule how many hours the machines can be used in a day. 

  2. When you create your workflow template, like a banner workflow template, simply select the machines you would like to use for each template. Also, select how long each machine will be used for each workflow. 

  3. When you create a work order, you will assign the workflow template and can easily schedule all resources that are needed for that work order. The machines and other resources will be scheduled without overbooking them.

  4. If you need to book a machine on the fly, take a quick look at the resources calendar to see if the machine is booked or not. No more need to call around asking each staff member to inquire about resources. 

No more overbooking your machines with shopVOX. Plus, it's super easy to start using this area of your business management software. Not a shopVOX user yet? No problem! Sign up for a FREE 15 day trial to test out the workflow management section of shopVOX. You will love what it does for your shop!