Using Workflows to Perfect Your Production Process

Running a sign shop is often a fun and fulfilling business. You get to be creative and help customers make their visions into reality, and you get to see the fruits of your labor in real, tangible form on a daily basis. But running a sign shop can also be stressful and complex.

The number of things that can go wrong between the moment you receive an order to the moment you deliver the final product is practically infinite. Even the smallest mistakes can be costly. Without proper organization, customers fall through the cracks. Without proper direction, employees don’t follow the same steps in the right order, causing chaos and confusion.

That’s why your sign shop needs workflows that aren’t just manageable, but also transparent enough to keep everyone on the same page and flexible enough to conform to the needs of many different clients. How do you achieve that? shopVOX print ship software can help!

One of the most popular and powerful of shopVOX’s features, our workflow customization and management system is a true game-changer. Here are a few of the biggest benefits it can bring to your sign shop’s production process...

Advantages of Using shopVOX Workflows

Steps, Stages, Templates

Central to the success of shopVOX sign software are three pillars: steps, stages, and templates. Every workflow you create in shopVOX begins as a series of individual stages. Each step represents one small piece of the production process for a particular service or product. You can create as many steps as you need and then assign them to specific employees so that they’re instantly notified when they have a job to do.

Steps can be grouped into stages, such as pre-production, production, and post-production, making project monitoring effortless and clean. Last but not least, stages can be organized in a specific order as templates, which can then be used to automate the production of different products.

Problem Area Identification

By laying out each and every step of your sign shop’s workflow, shopVOX makes it easy to keep track of every single project that you’re working on. This not only allows you to stay up-to-date with a project’s progress, it also enables you to identify problem areas within your business.

Are projects frequently running into problems in a certain area of the production process? Are some projects taking longer than they should? Are employees letting projects idle? With shopVOX, it’s never been easier to accurately gauge your company’s strengths and weaknesses. That way you can make the changes necessary to keep things running smoothly.

Convenience of Automation

Creating and customizing a different workflow for every product or service you offer might seem like a lot of work, but once it’s done, you’ll never have to worry about it again. That’s the beauty of shopVOX print shop software: the convenience of automation.

Every time you begin a new project in shopVOX, all you have to do is assign it to a workflow template and shopVOX automatically takes care of the rest. Without you having to do anything else, shopVOX will move your project along through each stage of the production process, from start to finish, never once missing a beat. And because shopVOX is so flexible, if you need to add or subtract stages from a project, all it takes is a few clicks of the mouse to do just that. You’re always in control.

shopVOX Takes the Stress Out of Workflow Management

At shopVOX, our number one priority is providing print and sign shop business owners with the tools they need to be as successful as possible. We’re always looking for ways to improve, and for ways to help our customers learn more about shopVOX so they can use it to its full potential.

From pre-production to product delivery, shopVOX sign software makes every step of your workflow easy to monitor, manage, or modify at a moment’s notice. Say goodbye to stress, confusion, and miscommunication, and say hello to shopVOX.

Try it today!